QHSE Systems Questionnaire

Welcome to your QHSE Systems Questionnaire

This QHSE systems questionnaire is intended for the purposes of analysis only.
It functions as a tool to start asking the right questions to determine QHSE system needs. It is a preliminary step to building a business case for a new QHSE/EHS system. Further research may be necessary depending on your industry and organizational needs.

Name

Company

Phone Number

Does your organization have any 3rd party certificates?
(Certificate of recognition (COR/SECOR); ISO 14001 Environmental Management Systems, ISO 9001:2015 – Quality Management Systems, ISO 45001 – Occupational Health and Safety, ISO 31000 Risk Management)

We don't have any of those certifications

We have 1

We have 2

We have 3 or more

In the last 3 years, has your organization had any types of error or omission insurance claims, breach of contract or had a contract cancelled due to poor QHSE performance?

Yes, for 2 or more clients

Yes, for 1 client

Yes, for 1 job site

No, we have not

In the last 3 years, has your organization had any history of reportable Incidents?
(Explosions, Fires, collapse of crane, derrick or building
structure, fatalities, lost time injuries, loss of primary containment)

Yes, 3 in the last 3 years

Yes, 2 in the last 3 years

Yes, 1 in the last 3 years

No, none in the last 3 years

Does your organization prioritize and implement technology into its QHSE processes to stay compliant?

No, it's not on our priority list

It's on our top 10 list of priorities, but not the most important

Somewhat, but it's determined by the complexity of our business

Yes, we do it proactively to stay compliant. It is part of our culture.

Are new software systems complex to implement in your organization?

Yes, new software is difficult to integrate

Somewhat, new system implementations usually involve many people and a lengthy time commitment

Not really, we use modern technology that is easy to integrate with, we also have a strong technical team that ensure new system implementations are painless as possible

How does your organization currently record and maintain QHSE data such as audits and inspections records?

Our Organization does not currently record any QHSE records

Our organization currently records QHSE records with paper and pen and a paper filing system

Our organization currently uses Excel docs and a multi-purpose computer system to document QHSE records

Our organization currently uses a robust QHSE system designed to capture and store QHSE records

How does your organization currently identify, document and track
potential risks and workplace hazards?

If we see it we verbally tell our safety supervisor and they look after it

If we see it, we document it on a paper form and give it to our safety supervisor to action it

We proactively do walk throughs of our work-site, document any hazards on an Excel doc and submit it via email to our QHSE admin team to action it

We frequently perform proactive walk throughs of our work-site and photograph and document any issues on our QHSE mobile app. We then upload images with a description to our robust QHSE system which sends notifications to the responsible parties who action the request

How do your remote field workers communicate with head office about QHSE issues on their work site?

The remote field workers just tell their supervisor when they see him and wait for the issues to get corrected

The remote field workers document any issues on paper and call it in to their safety manager at head office to action the issue

The remote field workers fill out an online form and it gets sent to the QHSE admin team to action

The remote field workers have a QHSE mobile application that connects to our robust QHSE systems, the app has the capabilities to upload photos and send notifications of the issues to the responsible parties who action the request

How does your organization measure the success of its QHSE programs and track QHSE performance metrics?

Our organization does not record QHSE performance metrics

Our organization currently tracks a few QHSE performance metrics on paper

Our organization currently tracks QHSE metrics in Excel docs and a multi-purpose computer system

Our organization currently uses a robust QHSE system to document all QHSE performance metrics, it’s integrated with business analytics software which gives us a 360-degree view of QHSE performance

10.

How does your organization complete and store inspection forms to track equipment and vehicle inspections?

We don't do them

We do them when asked and use paper records that are filed at head office

We do them on occasion on Excel sheets and they get entered into a multi-purpose computer system

We do them frequently and use our QHSE mobile app and our robust QHSE system to capture details of the inspection and to track corrective actions

11.

How does your organization capture, store and manage training/
competency records to ensure that employees/contractors are competent to perform the tasks for their designated roles?

We are not consistent in tracking training records, there may be missing or inaccurate records

We use paper documents for capturing training and competency records, they are filed at head office

We use Excel docs and a multi-purpose system to keep training and competency records, we refer to them when needed

We capture training and competency records in our robust QHSE system, we get notifications when records or certificates are reaching expiration

12.

How does your organization document, track and assign action to correct environmental hazards?

Our organization currently does not perform any of these actions

Our organization uses paper documents to document and track environmental hazards, they are share with the safety supervisor who actions the issues

Our organization uses Excel docs that get uploaded to a multipurpose computer system, the QHSE admin team actions the submitted requests

Our organization currently uses a robust QHSE system to document and track environmental hazards, real time notifications are sent to the responsible parties to action

13.

How does your organization initiate and monitor quality controls for the products it produces?

. A Quality Inspector visually inspects it, records are not kept

A Quality Inspector visually inspects then and records them on paper documents which are filed at head office

A Quality Inspector visually inspects then and records it in an Excel doc, it then gets uploaded to a multi-purpose system for the QHSE admin team to action

A Quality Inspector visually inspects then, photographs them with our QHSE mobile app, the records then get uploaded to our robust QHSE system for our Quality team to action and correct

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QHSE Systems Questionnaire

Welcome to your QHSE Systems Questionnaire